This statement explains how the Fitzwilliam College Events & Catering Office (“we” and “our”) handles and uses information we collect about users (“you and “your”) of the Fitz Events website – www.fitz-events.co.uk  Where you engage with Fitzwilliam College for another purpose (e.g. as a College visitor or guest), there are other data protection statements to explain the management of your personal information – see the College’s Data Protection page. Where you enter your personal information into an online form for any specified purpose, you will be told about the use we will make of that information (e.g. to call you back).

When changes are made to this statement, Fitzwilliam College will publish the updated version on the College website at https://www.fitz.cam.ac.uk/about/official-information/data-protection and notify you by other communications channels as we deem appropriate or necessary.

The controller for your personal data is Fitzwilliam College, Storey’s Way, Cambridge, CB3 0DG. The person responsible for data protection within the College at the time of issue, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal information, is the College Data Protection Officer, who is the Bursar, bursar@fitz.cam.ac.uk. The statutory Data Protection Officer for the College is the Office of Intercollegiate Services Ltd (OIS Ltd) [12B King’s Parade, Cambridge; 01223 768745; college.dpo@ois.cam.ac.uk]. The Bursar should be contacted if you have any concerns about how the Fitzwilliam College Events & Catering Office is managing your personal data, or if you require advice on how to exercise your rights as outlined in this statement. If you are still dissatisfied after the College’s response, you should contact the statutory Data Protection Officer.

The legal basis for processing your personal data is that it is necessary for the purposes of our legitimate interests, where we have concluded that our interests do not impact inappropriately on your fundamental rights and freedoms. You may ask us to explain our rationale at any time. 

We collect and process your personal information for operating and improving our webpages, analysing their use and ensuring the security of our website.

We use a third party service, Google Analytics, to collect standard internet log information and details of your visitor behaviour patterns. We do this to find out, for example, the number of visitors to each page of our website. For information about how Google Analytics uses your personal information, please see http://www.google.com/intl/en/policies/privacy/

We also use another third party service, SpeedyBooker, to process some of our bed and breakfast bookings. To find out more about SpeedyBooker’s privacy policy, please visit: https://www.speedybooker.com/en-GB/privacy/

Some of our pages contain embedded YouTube videos. Cookies set by these third parties serve a number of purposes, including tracking information about how these services are being used, and for ad targeting. We have no control over nor access to this information. For more information about how YouTube use your personal information, please refer to YouTube’s individual privacy policy, which can be found here.

For information about how we use cookies on our website, please see https://www.fitz-events.co.uk/cookies

We do not share personal information with third parties, except those detailed above.

If you have concerns or queries about any of the above, please contact the Fitzwilliam College Data Protection Officer at the address given above.
You have the right: to ask us for access to, rectification or erasure of your data; to restrict processing (pending correction or deletion); to object to communications or direct marketing; and to ask for the transfer of your data electronically to a third party (data portability). Some of these rights are not automatic, and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.

You retain the right at all times to lodge a complaint about our management of your personal data with the Information Commissioner’s Office at https://ico.org.uk/concerns.